Outsourced Data Protection Officer

Data Protection officer

DPO as a Service

We provide Data Protection Officers (DPO) on an outsourced basis to support small and medium-sized businesses who regularly process personal data (and that’s just about every organisation!).

 

For companies who want to comply with the Data Protection regulations, an outsourced Data Protection Officer is a cost-effective and flexible solution.

 

Our DPOs will inform and advise you on your compliance requirements. This is based on the size and type of business you run, the products and services you offer, and the categories of data you process.  We work with you to estimate the time and resources needed to achieve operational compliance, whether on a monthly, quarterly or Adhoc basis.

 

We do the legwork so you don’t have to.

 

Our DPOs are your trusted advisors who keep you up to date with the latest fines, news, and guidance from the regulators. They’ll let you know tips and best practices for compliance.  We work with your existing staff to build their knowledge and skills in a supportive and mentoring capacity.

 

We review leading technology products and partner with software companies to bring you the latest technology solutions.  This eases the compliance burden at a price that suits your budget.

 

Do we need a Data Protection Officer?

For a small/medium-sized business, probably not. 

But…you do still need someone to be responsible for Data Protection.

Regardless of whether the GDPR obliges you to appoint a Data Protection Officer, you must ensure that your business has sufficient staff and skills to discharge your data protection obligations under the regulations. This means that someone needs to be responsible for compliance.

 

When must we have a DPO?

Under the GDPR, organisations must formally appoint a Data Protection Officer (DPO) if they:

 

  • Are a public authority (except for courts acting in their judicial capacity);
  • Carry out large scale systematic monitoring of individuals (for example, online behaviour tracking); or
  • Carry out large scale processing of special categories of data or data relating to criminal convictions and offences.

 

For many organisations, it is unlikely that existing staff members have the skillset to take on this role and specialised training will be needed.  This can be expensive. If staff leave, that knowledge leaves with them.

 

We understand that your staff is busy, so we recommend and implement software solutions to automate where possible and practical.  You may also benefit from time-saving toolkits, templates, and online training.

 

Outsourcing is the simplest and most cost-effective way to provide you with the skills and current knowledge at an affordable price.

 

Benefits of an outsourced DPO

  • no increase to your staff’s workload
  • your staff don’t have to spend time to keep up to date
  • saves time for your business as a whole
  • demonstrates you have taken your Data Protection obligations seriously
  • removes any conflicts of interest
  • expert advice
  • peace of mind that you are compliant with the regulations.

 

What data protection activities does a DPO do?

  • guidance and responses to subject access requests
  • oversight and guidance on data breaches
  • reviews of data security
  • updates on the latest fines, essential information, and guidance from the ICO
  • trains staff and management
  • updates policies and procedures
  • performs Data Protection Impact Assessments (DPIA) when necessary
  • reviews supplier contracts for compliance
  • helps you track your data, data flows, and transfers outside of the European Economic Areas

 

How do I get started?

Contact us today and we will take you throughout step by step our Getting started questionnaire.

 

Fees

Our fees are based on your budget and resources.  Therefore, whatever your needs, we are here to work with you to find the best solution for your business rather than fit into a model that is best for someone else.  So, we have a flexible fee structure:

  • Annual fee with an event-based charge or
  • Regular Monthly fee.

You may wish to nominate a member of staff to be responsible for data protection.  If so, we provide them with support and mentorship as needed. Or you may want a DPO to be regularly available to handle all aspects of your data protection.  It’s your choice.

Simple.

 

 


Collaboration with the wider community

We are members of the International Association of Privacy ProfessionalsData Protection Forum, Information & Records Management Society and theNational Association of Data Protection Officers.

 

As members of this community, we attend industry events arranged by the ICO and World Data Protection Forum and are proud to be engaged with the Data Engineering and AI communities working together with them to build privacy solutions into our digital and AI futures.

 

Through our network of partners and associated specialist companies we can offer our clients:

  • Legal advice on GDPR –revision of contracts and HR requirements.
  • Technology companies providing software solutions for compliance.
  • Specialist sector partners to build online training courses for medical practices, clubs, tech start-ups.
  • IT Security & Cyber Security protection.
  • Insurance protection for GDPR against Data & Cyber Breaches.

 

We are small enough to care yet large enough to offer a wealth of knowledge and solutions to our clients.

 

FOR UNCOMPLICATED GUIDANCE AND SUPPORT, CONTACT US!

 

On 25th May 2018, the EU General Data Protection Regulation came into force across the European Union, bringing into law tougher standards for the protection of personal data being processed by organisations based in the EU and overseas, offering goods and services to EU residents and citizens.

 

In the UK, the Data Protection Act 2018 came into force on 25th May 2018 which replaced the Data Protection Act 1998 and broadly adopted the GDPR framework.

 

The Privacy and Electronic Communications Regulations (PECR) and the e-Privacy Directive in the EU govern digital communications and apply to businesses, limited companies, partnerships, sole traders, sports clubs and charities who process personal data. 

 

Be Data SMART. Be Compliant.

Data Protection is here to stay.